Get Ready for our
Industry Expo!

Vendors: You've got your tabletop, what's next?

Industry Expo - Saturday March 17, 2018
 Get Ready for our 

Industry Expo!

Vendors: You've got your tabletop, what's next?

Industry Expo - Saturday March 17, 2018

We are delighted that you plan to join us for these events geared specifically to ensure as much “face-time” as possible with our attendees:

  • Friday, March 16th, 5 - 7 PM – Meet & Greet Event with pizza & local beer.  Join us at the GVSU Meeting Center (adjacent to the Holiday Inn Grand Rapids Downtown) for fresh, delicious pizza and sample some locally-brewed beers. Meet members of the APMM community in an informal and welcoming setting.
  • Saturday, March 17th, 9 AM - 3 PM)Workshops/breakout sessions, lunch provided. Present a Product Demonstration Session to showcase your product’s benefits to model makers. Sit in on any of the workshop sessions, visit with attendees, and join us for lunch (12 - 1 PM)!
    • Table top displays can be set up and staffed from 8 AM throughout the day.
    • Keynote speaker will give their talk during a special lunch meal.
  • Saturday afternoon, March 17th, (3 - 6 PM) Industry Expo event with vendor tabletops. Activities and “get-to-know-you” interactions with attendees; hors d’oeuvres, cash bar, prizes.
  • Sunday, March 18th, 9 AM - 4:30 PM)Workshops/breakout sessions, lunch provided. Present a Product Demonstration Session to showcase your product’s benefits to model makers. Sit in on any of the workshop sessions, visit with attendees, and join us for lunch (12-1 PM)!
    • Table top displays can be staffed from 8 AM throughout the day.
    • Senior model maker will present on a very special project during lunch.
  • Sunday, March 18th, 5 - 6 PMAPMM General Members Meeting. Come hear what’s in store for the future and add your ideas or feedback! Discussion is also expected on the next conference location.


Please feel free to contact me direct with questions. Let us know how we can help make your time in Grand Rapids pleasant and productive. We look forward to seeing you at our Conference!



FAQ for Exhibitors at the APMM’s 2018 Industry Expo


Will we receive a list of all model makers who are attending the conference?

Yes, we will provide a list of all attendees as well as their email and mailing address within two weeks following the conference.


How many people are attending the conference?

We will have about 125 people registered to attend the conference, but more people may be present at the Industry Expo as it is open to the public.


What is included with our Vendor Table Top registration?

You will be a full-fledged registrant at our conference, with an all-access badge. You will receive a commemorative t-shirt at check-in, as well as a conference schedule and info packet. You are entitled to join in the meal events [Meet & Greet pizza and beer, Industry Expo (hors d’oeuvres, cash bar), two workshop lunches]


Will I be permitted to go on the Model Shop and Technical Tours?

Absolutely! Although the tours are optional (not included in the registration fee) and cost $60 each. There may be competitor restrictions so please check with Samanthi Martinez if you think there might be a concern. If you are on a tour, you will also receive lunch that day.


What is the size of our table top/booth space?

Our tabletops are a standard 6’ x 30” table, with linen coverings. Depending on your needs, we can locate you in a certain part of the exhibit hall but will need to make arrangements in advance for special situations. We’ll also have a chair or two available. You can decide to be in front of the table or behind it as suits your needs.


When do we set up/breakdown tables?

The exhibit area will be accessible from Saturday at 8 AM for setup, and the Industry Expo event will end around 6 PM on Saturday, but you may be able to keep the tabletops set up until workshops end on Sunday afternoon.


Do we have access to electricity in the exhibit area?

Power connections will be available throughout the exhibit area, and we can locate you accordingly so please let us know that you require power. You must provide your own extension cords as needed.


What about WiFi?

Yes, there is complimentary WiFi available throughout the building.


How can we reach out to attendees?

Your company’s logo and information will be included in our Conference Attendee Packet, which will be given out to all attendees at registration check-in. You can also provide samples or literature to be included in their packets. All vendors’ names and contact information will be listed in our Conference Attendee Packet. Contact [email protected] no later than February 15th with your logo and company information.


You may feel free to invite members of the general public and local customers or prospective customers to attend the Industry Expo event on Saturday afternoon (4-6 PM). They will need a guest badge so if you are expecting visitors, please ask us to prepare a free visitor badge for them.


What if I want to donate a prize to be awarded during the conference?

Simply notify us and bring the item with you if it is an item that will be easy for the winner to transport home. If the item will be difficult to transport, or may cause problems with airline regulations, consider awarding a gift certificate that they can redeem later.


What if I am presenting a Product Demonstration Workshop?

We will provide access to an LCD projector and screen, if needed, in the breakout room. The room will be set up with presentation tables and classroom style seating. If another set up is desired, please inform us in advance.


Where do I park at the hotel/meeting center?

Complimentary parking is available for both hotel guests and meeting center attendees.



To ensure proper delivery of packages for your event, please provide the following information when shipping. It is recommended that you send shipments directly to the GVSU Meeting Center, rather than the Hotel, but if you prefer to send to your hotel room, you will be responsible to transport items to the Meeting Center. It is imperative that each package/label include the following information.



Jennifer May, CMP 
Client Services Manager 
Grand Valley State University
301 West Fulton, 210 Eberhard
Grand Rapids, MI 49504-6495

Exhibitor Name
APMM Conference 2018



APMM Conference 2018
Hold for arrival on 00/00/00
Attn: YOUR NAME/ Samanthi Martinez, APMM Conference Manager
Arrival Date: Date you need packages delivered to meeting room
C/O Holiday Inn Grand Rapids Downtown
310 Pearl Street NW
Grand Rapids, MI 49504
Number of Boxes: (# of #)

Once you arrive, the hotel shipping and receiving department will assist you in the coordination of your shipment and delivery to your meeting room.  Due to limited storage space, boxes/crates/pallets will not be accepted 3 days prior to a convention.  The hotel reserves the right to refuse delivery of items sent more than 3 days prior to your event.


For details, contact [email protected]


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