FOR VENDORS AND EXHIBITORS
Please note - our dates and hotel location have changed!

We welcome you to participate in the APMM’s 24th Conference in Dayton, Ohio!  Our biennial gathering is an important connection to the model making community around the globe and we look forward to working with you to make our conference worthwhile and meaningful for all who attend.

In Dayton, we’ll have four exciting days of learning, sharing, networking, and creating solid alliances with professional, student and educator members represented. Our wide array of solution-oriented workshops will offer something for every model maker, whether they utilize traditional methods or the latest innovation. We will tour facilities that are leaders in technology and quality, and represent a diverse cross-section of the model making community.

Join us for these events geared specifically to ensure as much “face-time” as possible with our attendees:

  • Friday, March 3, 5 - 7 PM – Meet & Greet Event with local beer & snacks.  Join us at the historic Carillon Bier Hall for hearty appetizers and sample artisan-brewed beers. Meet members of the APMM community in an informal and welcoming setting.
  • Saturday, March 4, 9 AM - 4 PM – Workshops/breakout sessions, lunch provided. Present a Product Demonstration Session to showcase your product’s benefits to model makers. Sit in on any of the workshop sessions, visit with attendees, and join us for lunch (12 - 1 PM) and hear our Keynote Speaker. Tabletop displays can be set up and staffed from 8:30 AM throughout the day.
  • Saturday afternoon, March 4, 4 - 7 PM – Industry Expo event with vendor tabletops. Fun activities and dynamic “get-to-know-you” interactions with attendees; tasty hors d’oeuvres, cash bar, prizes.
  • Sunday, March 5, 9 AM - 4 PM – Workshops/breakout sessions, lunch provided. Present a Product Demonstration Session to showcase your product’s benefits to model makers. Sit in on any of the workshop sessions, visit with attendees, and join us for lunch (12-1 PM) for an informal conversation with a few notables from the APMM’s three-decade history. Tabletop displays can be staffed from 9 AM throughout the day.
  • Sunday, March 6, 4:30 – 5:30 PM – APMM General Members Meeting. Come hear what’s in store for the future and add your ideas or feedback! We will also discuss our 2025 Conference location.

 

Please feel free to contact us directly with questions. Let me know how we can help make your time in Dayton pleasant and productive. We look forward to seeing you at our Conference!

Best regards,

Nicole Dietz
Vendor VP                                                                                                           

 

 

FAQ for Exhibitors at the APMM’s 2023 Industry Expo 

Will we receive a list of all model makers who are attending the conference?
Yes, we will provide a list of all attendees as well as their email and mailing address within two weeks following the conference.

How many people are attending the conference?
We will have about 125 people registered to attend the conference, but more people may be present at the Industry Expo as it is open to the public.

What is the cost to attend the conference?
Our Vendor Tabletops are just $700 and include access to all the planned events. Additional registrants (like staff/assistants) can purchase Guest Dining meals if they’ll be joining for a meal event. Optional local area model shop tours are not included, but can be added.

What is included with our Vendor Tabletop registration?
You will be a full-fledged registrant at our conference, with an all-access badge. You will receive a commemorative t-shirt at check-in, as well as a conference schedule and info packet. You are entitled to join in the meal events [Meet & Greet snacks & beer + Industry Expo (hors d’oeuvres, cash bar) + two workshop lunches]

Will I be permitted to go on the Model Shop and Technical Tours?
Absolutely! The tours are optional (not included in the registration fee) and cost $75 each. There may be competitor restrictions so please check with Samanthi Martinez if you think there might be a concern. If you are on a tour, you will also enjoy a satisfying lunch that day.

What is the size of our tabletop/booth space?
Our tabletops are a standard 8’L x 30”W table. Depending on your needs, we can locate you in a certain part of the exhibit area but will need to make arrangements in advance for special situations. We’ll also have a chair or two available. You can decide to be in front of the table or behind it as suits your needs.

When do we set up/breakdown tables?
The exhibit area will be accessible from Saturday at 7 AM for setup, and the Industry Expo event will end around 7 PM on Saturday, but you will be able to keep the tabletops set up until workshops end on Sunday afternoon.

Do we have access to electricity in the exhibit area?
Power connections will be available throughout the exhibit area, and must be purchased from the Convention Center, using a request form found here: DCC Order Forms 

What about WiFi?
Also available, but must be purchased from the Convention Center, using a request form found here: DCC Order Forms

How can we reach out to attendees?
Your company’s logo and information will be included in our Conference Attendee Packet, which will be given out to all attendees at registration check-in. You can also provide samples or literature to be included in their packets. All vendors’ names and contact information will be listed in our Conference Attendee Packet. Contact [email protected] no later than February 15 with your logo and company information.

Can I invite local contacts, customers or prospects to attend?
You may feel free to invite members of the general public and local customers or prospective customers to attend the Industry Expo event on Saturday afternoon (4-7 PM). They will need a guest badge so if you are expecting visitors, please ask us to prepare a free visitor badge for them.

What if I want to donate a prize to be awarded during the conference?
Simply notify us and bring the item with you if it is an item that will be easy for the winner to transport home. If the item will be difficult to transport, or may cause problems with airline regulations, consider awarding a gift certificate that the recipient can redeem later.

What if I am presenting a Product Demonstration Workshop?
We can provide access to an LCD projector and screen, if needed, in the breakout room. Please contact us to make arrangements for A/V gear. The room will be set up with presentation tables and classroom style seating. If another set up is desired, please inform us in advance.

Where do I park at the meeting center?
Convenient parking is available in the adjacent parking garage for $6/day.  

 

HOST HOTEL & MEETING CENTER

Our host hotel is the Marriott at the University of Dayton, located at 1414 S Patterson Blvd, Dayton, OH 45409. They are offering a special rate of $140/night plus tax, which includes both Deluxe King and Deluxe Queen rooms. Reservations should be made as soon as feasible because our room block is very limited for this Conference. Call the hotel at 1-800-Marriott and identify yourself as a member of the Association of Professional Model Makers 2023 Biennial Conference to be included in our room block.

Conference workshops, Industry Expo and meal events will be held at the Dayton Convention Center, located at  22 E 5th Street, Dayton, OH 45402

 

SHIPPING AND RECEIVING GUIDELINES

Packages and materials for your exhibit can be sent to the Convention Center in advance, in your name. Shipping information and details are available here

 


To find out more about our event and plan to attend: